Prairie Logistics Cuts Audit Prep Time by 70%

Prairie Logistics manages dedicated fleets for three national retailers with audits scheduled every quarter. Compliance lived in spreadsheets across safety, HR, and dispatch teams, forcing last-minute scrambles to assemble DQFs, testing history, and Clearinghouse evidence.

• Ten-day audit preparation window consumed safety leadership time
• Disparate systems created version control and missing document risks
• Executives lacked visibility into compliance exposure and readiness

DSC deployed the Compliance Dashboard, DQF Management System, and Clearinghouse Integration in a phased rollout. DSC analysts rebuilt each driver file, automated expirations, and trained Prairie leaders to use the platform in weekly reviews.

• Digitized 486 driver qualification files with automated retention rules
• Moved random testing and RTD evidence into the testing records module
• Configured executive scorecards and monthly compliance briefings

Within 120 days, Prairie Logistics went from reactive compliance to proactive governance. The FMCSA auditor noted the completeness of digital binders and the speed of evidence delivery.

• Audit preparation time reduced by 70 percent
• Zero missing document citations across two consecutive audits
• Monthly leadership meetings now include compliance KPIs and forecasts