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Technology
DQF Management System
Intelligent document collection, automated expiration tracking, instant compliance validation, and one-click audit binder generation.
The DSC Platform automates Driver Qualification File management with intelligent expiration tracking, automated compliance validation, and instant audit binder generation.
Managing paper DQFs is time-consuming, error-prone, and creates significant audit risk. Missing a single expired medical card or annual MVR review can result in violations and fines. The DSC Platform digitizes the entire process, automatically tracking what documents are required, validating completeness, flagging expirations, and alerting you before deadlines pass. Generate a complete, timestamped, audit-ready DQF binder instantly—whether you're in the office or responding to a roadside inspection. No filing cabinets, no missing documents, no surprises.
Key Features
Smart Intake Workflows
Guided upload experience captures every mandatory document and enforces DOT naming conventions.
One-Click Audit Binders
Generate driver-specific or fleet-wide PDF binders complete with timestamps, signatures, and retention attestations.
Retention Automation
Lifecycle rules archive or purge documents automatically at the end of DOT retention windows.
Compliance Requirements
Compliance Requirement
49 CFR §391.51 requires motor carriers to maintain a complete Driver Qualification File for each driver. Files must include application, MVR(s), road test or CDL, annual MVR review, medical certification, and previous employer history. Each document has specific retention requirements (typically 3 years after driver separation). Missing or incomplete DQFs are among the most common audit violations.
How Diversified Helps
- Automated document collection and secure upload
- Smart expiration tracking with 30/60/90 day alerts
- Instant PDF binder generation (complete or by driver)
- DOT retention lifecycle compliance automatically enforced
- Secure, encrypted document storage with access logs
- Document status indicators (complete/pending/expired)
- Bulk upload and batch processing capabilities
Frequently Asked Questions
Yes. You can upload existing documents via drag-and-drop or mobile camera. The platform automatically categorizes documents and links them to the correct driver file.
All documents are encrypted using AES-256 encryption at rest and TLS 1.3 in transit. Access is logged and controlled via role-based permissions. DSC Platform security aligns with HIPAA standards for confidential driver information.
The system sends alerts at 90, 60, and 30 days before expiration. If a document expires, the driver's status changes to "non-compliant" and you receive immediate notification. The platform generates a task list of all actions needed to restore compliance.
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